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17 Outlook Shortcuts Everyone Should Know

Outlook comes with a daunting 277 shortcuts for Windows and 140 shortcuts for Mac. Most of these shortcuts the average person will never use or need. However, there are a few useful time-saving Outlook shortcuts that are worth remembering.

Navigation Shortcuts for Windows Outlook

  • Switch to Mail: Ctrl + 1
  • Switch to Calendar: Ctrl + 2
  • Switch to Contacts: Ctrl + 3
  • Switch to Tasks: Ctrl + 4
  • Switch to Notes: Ctrl + 5
  • Switch to next email: Ctrl + .
  • Switch to previous email: Ctrl + ,

Create A New Item in Windows Outlook

  • Create a new email: Ctrl + Shift + M
  • Schedule a new calendar appointment: Ctrl + Shift + A
  • Create a meeting request: Ctrl + Shift + Q
  • Create a new contact: Ctrl + Shift + C
  • Send a message: Ctrl + Enter

Mail Shortcuts for Windows Outlook

  • Choose the account to send a message: Alt + M
  • Send: Ctrl + Enter
  • Reply to a message: Ctrl + R
  • Reply all to a message: Ctrl + Shift + R
  • Forward a message: Ctrl + F

Navigation Shortcuts for Mac Outlook

  • Switch to Mail: Cmd + 1
  • Switch to Calendar: Cmd + 2
  • Switch to Contacts: Cmd + 3
  • Switch to Tasks: Cmd + 4
  • Switch to Notes: Cmd + 5
  • Switch to next email: Cmd + (Closing Bracket)
  • Switch to previous email: Cmd + (Opening Bracket)

Create A New Item in Mac Outlook

  • Create a new email: Cmd + N
  • Schedule a new calendar appointment: Cmd + N
  • Create a new contact: Cmd + N
  • Send a message: Ctrl + Enter

Mail Shortcuts for Mac Outlook

  • Send: Cmd + Return
  • Reply to a message: Cmd + R
  • Reply all to a message: Cmd + Shift + R
  • Forward a message: Cmd + J

The full list of Windows, macOS, IOS, and web Outlook shortcuts can be found at Keyboard shortcuts for Outlook on Microsoft’s website.  

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